Plan the party together, in one place.
Vote with your co-hosts on the date, venue and food, then lock them in. Guests RSVP from a link, no app needed. Your checklist, budget and day-of timeline are already set up.
- Works on any phone
- Co-hosts and guests need no account
- Syncs to Google Sheets
How it works
Start a binder
Pick the kind of party. The checklist, budget and timeline fill themselves in with real dates.
Bring in your co-hosts
Send one link. They pick their name, suggest options and vote. No accounts needed.
Lock it in, collect RSVPs
Lock the date and venue, then send guests the RSVP link. Replies and allergies land in your list.
Stop planning in the group chat
We read what hosts on r/partyplanning said about their tools. The same things kept coming up:
- “Partiful + a Google Sheet + my Notes app.” Here, everything for one party lives in one binder.
- “Wait, did we pick the park or Jump Zone?” Decisions get voted on and locked, so nobody scrolls back.
- “I keep the sheet to reuse every year.” Throw it again copies last year’s party to the new date.
Everything a host juggles, in one binder
Decide together
Suggest dates, venues and food. Co-hosts vote Yes, Maybe or No, you see who you’re waiting on, then lock it in. The checklist moves with the date.
Co-planners, no accounts
One link for your partner, mom or best friend. They pick their name and see the same binder, synced live. Assign tasks by name.
RSVP link & date poll
Guests reply from any phone with how many adults and kids are coming, plus allergies. No app, no sign-up. They can vote on dates too, and surprise parties remind them not to tell.
Checklist with due dates
Pre-filled for your kind of party (“order the cake: 2 weeks out”). Overdue items float to the top.
Budget & settle up
A suggested split by category, planned vs. actual, and who owes whom when co-hosts share the bill.
Themes & games
Stuck on a theme? Pick from ideas for your kind of party, each with decor, food and activities you can add in one tap, plus games that suit your crowd.
Potluck sign-ups
List what you need and guests claim a dish right on the RSVP link. No more seven potato salads and no dessert.
Shopping & day-of timeline
A shopping list straight from the food calculator, and a timeline to print and stick on the fridge.
Syncs to Google Sheets
Love spreadsheets? Keep a Google Sheet of your party that updates itself whenever anyone changes it. Or export CSV, print the binder, or save a backup.
“Wait, did we decide on the park or Jump Zone?”
“I thought you were getting the cake.”
Copying RSVPs out of 40 texts by hand.
Venue: Riverside Park, locked by Ana, with 3 of 3 votes.
Order the cake: Marco, due Nov 1.
14 coming, 3 maybe. Leo has a peanut allergy.
Start from a template
Each one comes with its own checklist, budget split, shopping basics and day-of timeline.
Free tools, no sign-up
Food & drink calculator
How much food, beer, wine, soda and ice for your head count.
Party budget calculator
What a party this size costs, and where the money goes.
Split party costs
Co-hosting? Who owes whom, in the fewest payments.
Printable checklist
Enter your date and get a dated timeline of what to do when.
Questions
Is it really free? What's the catch?
There's no paid tier, no ads, and no selling of data. It runs as a static website, so it costs almost nothing to host. It's a side project built for hosts who were tired of stitching three apps together.
Do I need to sign up?
No. Your parties are saved in your browser, and co-planners and guests never need an account. If you plan on more than one device, you can optionally sign in with Google to keep your parties everywhere. Export a backup file or CSV anytime.
Can my partner / mom / co-host help plan?
Yes. Click Share and send them the co-planner link. They pick their name and see the same binder, synced live. They can vote on the date, venue and food, and take tasks. No account needed.
How does deciding the date and venue work?
Anyone planning can suggest options. Everyone votes Yes, Maybe or No, and you can see who hasn't voted yet. When you're happy, lock one in: the party date, location, budget and menu update automatically, and your checklist moves with the date.
Do guests need an app to RSVP?
No. Guests open your RSVP link in any browser, say yes, maybe or no, and add allergies. If the date isn't decided yet, you can let guests vote on dates with the same link.
Does it send invitations?
You write a short invitation message and copy it with your RSVP link into a text, group chat or email. Guests reply online and it lands in your list. Using another invite app? Track RSVPs here by hand. That works too.
Can I still use Google Sheets?
Yes. Sign in with Google and connect Google Sheets, and Party Binder keeps a spreadsheet of your party in your own Drive (checklist, guests, budget, menu, day-of timeline, decisions) and updates it whenever anyone on your team makes a change. It can only see the sheets it creates. You can also download any list as a CSV.
Does it work on my phone?
Yes. It's a website that works on any phone, tablet or computer. On a phone you can "Add to Home Screen" to use it like an app.
I have an idea or found a bug
Please tell us. The roadmap is driven by what hosts ask for.
Your next party, handled.
Takes 30 seconds. No sign-up.